During the summer, they can experience their first time being in a group of youth and young adults with all types of disabilities. They may also learn about disability pride. By fostering a community among a cohort of interns, they create a bond and supportive network among each other that lasts a lifetime.
Interns also have the opportunity to see disabled people in various leadership positions through professional development and networking opportunities that serve as role models for them. In , AAPD hosted our first-ever fully remote Summer Internship Program with success, including orientation, professional development, and community activities.
AAPD collects data throughout the summer informally and formally. The evaluation process and questions have changed throughout the years since its inception. At the end of the Summer Internship Program, AAPD also sends an evaluation to placement supervisors and mentors regarding their experiences. AAPD is seeking a summative and formative evaluation of its Summer Internship Program to assess program effectiveness and guide continued program improvement, including program expansion.
The evaluation approach should be culturally responsive, developmental, and systems-oriented. Proposals including randomized controlled trials will not be considered. We aim to share an impact report with our community in recognition of the milestone year. AAPD strongly prefers an evaluator who will also recommend dissemination strategies and can develop infographics to ensure the information is relayed back to the disability community and relevant stakeholders.
Proposals shall include the information outlined in this section. Our ability to interpret and apply your proposal to these questions will factor into our decisions. Pricing shall be inclusive of all costs. No travel is required. The contract will begin January 10, , and end no later than September 30, The following timeline outlines key events related to the RFP process and evaluation activities.
All dates, including evaluation activities, will be subject to negotiation during the final contracting process. Any questions regarding this RFP shall be submitted electronically to programs aapd. AAPD will use the following criteria, as a guideline when reviewing proposals that meet the minimum criteria. These will include, but not be limited, to the following:. Bids are due on the date specified above.
All bids will be reviewed on a rolling basis to make sure they meet all requirements and are responsive. Top bidders may be contacted for a phone or video-conference interview as deemed appropriate by AAPD. When selection is complete, the evaluation committee will award the partnership opportunity for evaluation services to the firm that submits the most advantageous proposal. The winning bidder, if any, will be selected solely by the judgment of AAPD potentially before the due date, and is expected to enter contract award within two 2 weeks of award notification.
AAPD reserves the right to reject all proposals, reject portions of any proposals, or accept proposals deemed most advantageous to AAPD.
All costs incurred in the preparation of the RFP shall be wholly absorbed by the applicant. All documents submitted will become the property of AAPD. Term of Contract The term of the contract will begin January 10, , with an ideal end date of July 31, , but is flexible through September 30, Do they need to have any specific credentials?
How much, and what kind of experience do they need? Insurance requirements: Evaluators should hold professional liability insurance. What to include in the proposal: Please. The proposal is a chance for you to see how your proponents write and design. Listing some common elements that you want each proponent to speak to is helpful — content experience, methods expertise, capacity, proposed evaluation approach, project management, budget, team composition, subcontracting arrangements, references, resumes, etc.
Submission process: Hopefully, the days of couriering multiple copies of proposals and supporting documents are behind us. But if you require proposals to be named in a certain way, sent to a particular email address or to contain a specific subject line, list those details. Make sure the deadline for submissions is clear, including your time zone. Work samples: It can be difficult for evaluation firms to submit samples of their projects because many reports are prepared in confidence and not made publicly available.
Proposal scoring: What will proponents be ranked on? Will a total score be calculated based on budget, approach, expertise? Your criteria might look something like this:. Shortlisting: Let your proponents know what happens after you score all submissions. Some organizations select their evaluation firm based on the written proposal only, while others prefer to invite a few for interviews before making their final decision. Communication timelines: Share your expected timelines for communicating with proponents.
If your selection process is delayed, it is courteous to send a brief update to proponents—each of whom probably really wants to work with you. Who needs to know what? Who are our partners? How will they want to be involved in the evaluation? What do we expect to learn, and what do our partners need to know? What really matters? Is it more important that you find the least expensive option, or is deep content experience a priority?
Are you open to creative approaches, or do you have a firm methodology in mind? Do you want a very structured workplan, or are you comfortable with the ambiguity inherent in a collaborative planning process? What is our budget? Is the budget flexible? Who decides? Do you have a review committee? Are they available to meet and make decisions together? How will you reach consensus? Is this RFP process genuine? If you already know who you want to hire, why not save everyone a lot of time and effort and just hire them?
There are a few clues that proponents read as indicators that the winner has already been pre-determined:. Not sure where to post your RFP? To learn more about applying evaluation in practice, check out more of our articles, or connect with us over on Twitter EvalAcademy or LinkedIn.
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